You must notify the University Villages Office of your intent to vacate at least 30 days before you plan to leave and you can do so by filling out a Notice of Intent to Vacate form. You are liable for 30 days rent from the day the University Villages Office receives written notice. Moving out within that 30-day period does not reduce the amount of the rent.

If you do not return your keys after you vacate the premises, rent will continue to be charged. If you are unable to return your keys during regular office hours, please seal the keys inside an envelope with your name, address, and date written on the outside, and deposit the keys in the mail slot in the University Villages Office. If you do not return all original keys, your apartment will be re-keyed, and you will be billed $35/per exterior door of your apartment.

Vacate Policy

A 30-day vacate notice is required.  The tenant will be charged up to 30 days rent unless 30 days notice is given.  Apartments are reassigned upon receipt of the vacate notice.  Vacate dates may not be extended except in case of extreme emergency (illness or death).

Abandoned Property

Items that are deemed valuable and left in an apartment will be placed in storage and our office will attempt to contact you with a time frame to retrieve your belongings.  Failure to retrieve these belongings by the deadline will result in proper disposal of the property according to state statutes.

Checkout Procedure

All apartments must be thoroughly cleaned and all trash removed from the apartment, porch, storage closets, and/or balcony. All carpets must be cleaned by a professional carpet cleaner upon vacating the apartment.  A receipt for this service from a professional carpet cleaner company must be presented when you turn in your keys.  Renting a steam cleaner is not allowed. If carpets are not cleaned, management will make arrangements for cleaning and charge the expense back to the tenant.  A cleanup fee will be charged to the tenant in all cases where the apartment has not been cleaned. Residents may contact the University Villages Office for disposal instructions for excessive amounts of trash or discarded furniture.

When you are completely moved out, return the keys to the University Villages Office. Before leaving, be sure all doors and windows have been closed and locked. If the apartment has not been locked, the tenant will be responsible for shortages and damages.  The apartment will be checked out as soon as possible after the keys have been turned in to the office. Rent will continue until the keys have been turned in.  A fee of $35.00 per exterior door will be charged for lost keys. (NOTE: Some apartments have three (3) exterior doors, thus a charge of $105.00 will be assessed for a lost key). If lost keys are to be returned by mail, they must be received by this office within 7 days.  When possible, a definite time may be set so that the tenant may be present during the check-out.  The keys may be turned over to the check-out person.  If you wish to leave after office hours, place the keys in a signed, sealed, dated envelope and place into the deposit box at the University Villages Office.

If you have any questions concerning the dwelling or equipment, the apartment check sheet may be inspected at the University Villages Office.

Moving vans, trucks, automobiles or trailers will not be permitted on the sidewalks or grassed areas at any time.  A $25.00 fine will be assessed for the first offense and an additional $50.00 fine will be assessed for each subsequent offense.

Tenants residing in Elliott Village or Toole Village must inform the Northwestern Energy Company when they vacate.  NOTE: During the winter months, set the room thermostat at 60 degrees.  Do not turn the gas off.  Do not switch any of the electrical breakers switches off.  Please make sure all windows are closed and locked if possible.

1. Change of address cards for the Postal Service are available at the University Villages Office. Students should change their address on Cyberbear for the University of Montana.