Art Fair Regulations Application Procedure -  Applications are mailed out 10 - 12 weeks prior to each fair. -  The entire application must be completed. -  Photos of product and booth must be provided with each application, even if previously submitted with other applications. If photos are not enclosed, you will not be considered for the Art Fair. Please do not send pictures by email or on a disc - you must enclose slides, developed prints, or printed digital pictures. -

About Us  Regulations  Booth Sizes & Rates Homecoming Application

-  Applicant must include a non-refundable application processing charge of $10. Do not include payment for booth or parking with your application.

-  Application must be received by the deadline provided in the application packet.

-  Applications must be processed by US Postal Service and have a visible postmark or be hand-delivered to the University Center Administrative Offices.

-  You will be notified by mail of the status of your application approximately 6-8 weeks before the fair.

Selection Process

Booth space is limited. Selection is determined by a committee based on your photographs and the information provided in your application.  Requested booth size will also be taken into consideration. To be considered, your application must be received by the deadline. We keep a waiting list of 15-20 people. Wait-listed artists will be notified of cancellations as soon as possible. Artists who do not pay their balance by the date indicated on the confirmation letter forfeit their space. No-shows on the first day of the fair forfeit their space and booth payment if they have not checked in by 9:00 am

• All items must be personally designed and crafted by the artist(s) present at the fair.
• Agents or sales representatives are prohibited.
• Kits, imports, mass-produced items, plants, food, or rummage are not allowed.
• Vendors of musical instruments will be limited to demonstrations of 15 minutes per hour.
• Booth structure must fit in assigned space. Booths are prohibited from extending into aisles or neighboring booth spaces.
• Artists must attend to their booths for the entire fair.
• If an artist leaves the fair at any time before the end of the fair, he/she will not be allowed to participate in the UC Art Fairs again.
• No open flames allowed.

Parking

Parking availability is not guaranteed. You may request parking permits in your application or purchase them from The Source in the UC. Parking permits cost $2.50 per day and are valid in decal lots only. Parking permits are not valid in hourly, quick-stop, reserved, or handicap spaces. We cannot help you if you get a parking ticket. Complete parking regulations are available from the Office of Public Safety, 406-243-6131.

• Check-in will be on the first morning of the fair from 6:00 am to 9:00 am
• You must check in before setting up your booth.
• If you have not arrived to check-in by 9:00 am, you forfeit your space and booth payment, which will be given to a wait-listed artist.

• Load-in is from 6:00 am to 9:00 am on first morning of each fair.
• Attendants and carts will be on-hand to direct traffic and to help you load in from 6:00 am until 9:00 am
• Artists may use the truck delivery bays in the East Pit from 6:00 am to 8:00 am on the first day of the fair, but not after 8:00 am
• Load-in is also allowed through the North, South and West entrances. Only the North and West entrances have ramps and are suitable for dollies and carts. 
• Unloading must be done as quickly as possible so as not to block the pit and sidewalks.
• Park your vehicle and check in before setting up your booth.
• Parking is prohibited on sidewalks and in hourly, quick-stop, reserved, and handicap spaces.

Electrical Access
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Access to power outlets is first-come, first-served. Each booth is limited to 200 watts of electricity use. This may be in any combination, such as one 200-watt bulb, two 100-watt bulbs, or four 50-watt bulbs, etc.  The UC recommends the use of 3-prong, grounded electrical cords.  Electrical cords cannot pass in front of doorways or through planters. If cords are laid across traffic areas, they must be taped to the floor or have mats over them. Cord protector strips are recommended.  If a circuit becomes overloaded and trips a breaker, then we may require a redistribution of power or require that some lights be removed from that circuit.

Accommodations

• The UC is an accessible facility.
• The UC provides one chair per booth. 
• Tables are available by request (indicate need on application).
• If you are listed as having a table, and it is not in your booth space when the UC staff tears down the Atrium following the fair, you will be charged $100 to replace it.
• The UC does not provide storage.
• The UC does not provide extension cords or power strips.
• The UC does not provide booth-sitters.
• The UC provides overnight security from 6:00 pm to 7:00 am
• Booths may be left standing overnight if covered with a drop-cloth.
• The UC and its employees are not responsible for lost or stolen items.

UC Policies

The UC is open from 6:00 am to 12:00 am on Thursday and Friday, and from 9:00 am to 12:00 am on Saturday. UC doors may not be propped open at any time. The UC prohibits people from walking in planters or placing anything (including extension cords) on top of planters, plants, or leaves. Tape and other adhesives are prohibited from being used on painted surfaces. No pets are allowed in the UC.

No Smoking Policy
The University Center is smoke-free in all areas. There is no smoking within 25 feet of the building. We ask that all artists respect this effort to create a smoke-free environment.
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Shannon Earley UC Art Fair Advisor Phone: (406) 243-5714 Fax: (406) 243-4340 Marie Lawson  Art Fair Student Coordinator Phone: (406) 243-5714 Fax: (406) 243-4340