Student Payroll

Introduction

Student Payroll Services is the student payroll office providing hiring documents, referral services, student compensation administration, payroll verification and policy interpretation. Located in the Office of Human Resource Services, our purpose is to:

1. Help eligible students complete the appropriate hiring documents.
2. Assist employers in the hiring and compensating phases of the student employment process.
3. Monitor compliance with federal, state and institutional regulations.
4. Provide updated information to departments regarding regulations and procedures.
5. Establish job classification and equitable compensation schedules for students.

Non-Work Study

Regular Non-Work Study student employment positions are available in several university departments and offices. Non-Work Study student employment differs from the Federal Work-Study Program in that students do not need to qualify on the basis of financial need. The employing department is also responsible for 100 percent of the student employee's wage.

A student must be registered for at least 6 (six) credit hours to be classified as a student employee. Recent IRS regulation changes state that a student employee carrying at least 6 (six) credit hours will be exempt from FICA taxes.

If the individual was enrolled for the required 6 or more credit hours during the spring semester and/or is enrolled for at least 6 credits for Fall semester, but is not enrolled for summer classes, he/she may still be classified as a Non-Work Study employee during the summer (May 19th through August 18th). He/she will be charged FICA during this period.

Pay Periods

Pay periods begin on the 2nd of the month through the 18th and the 19th through the 1st.

Students are paid on a semi-monthly basis. Students who have elected direct deposit will be paid on the first working day two weeks following the end of the period worked. For those students that have not signed up for direct deposit, checks will be available for pick up with picture I.D. on the second working day two weeks following the end of the period worked in Human Resource Services room 252 in the Emma B. Lommasson Center.

Click here for current student semi-monthly pay schedules.

Overtime

Student employees are ineligible to have a work schedule that would result in overtime compensation and/or compensatory time unless specifically authorized in advance by the supervisor. Overtime shall be paid for hours worked in excess of forty (40) per week. In the event a student employee holds more than one position at the University and works overtime, the department in which the student was actually working at the time he/she exceeded 40 hours per week shall pay the overtime rate of pay for total hours worked in excess of 40 per week.

Benefits

Benefits including, but not limited to, annual leave, sick leave, holiday pay, health insurance coverage, retirement, and other benefits for which regular employees of The University of Montana are eligible, shall not apply to student employees.

Termination Procedure

Written notice should accompany the final time card for each student terminated. The notice should include the student's name, ID number, job being terminated (index code, funding, etc.) and the department.