The University of Montana - Missoula campus and area hotels and caterers, in negotiation through the Missoula Chamber of Commerce, have established a First Right of Refusal agreement that states:
University Catering Services will not compete with community businesses for non-University related catering business off campus and in return community hotels and caterers will not provide service on The University of Montana - Missoula campus.
The University of Montana and/or University Dining Services retains the sole right to provide food service or exercise its First Right of Refusal at all University properties. These properties include:
The above agreement is consistent with and is supported by The University of Montana Facilities Rental and Use Policy 201.3 which states: University Dining Services has the Right of First Refusal to provide all food and beverages on campus.
Organizations or individuals requiring food or beverage service in any facility at The University of Montana may not sell or serve food or beverage that is provided by commercial or domestic sources without approval of the manager responsible for the building or facility where the event will be held. Only if the event requires food or non-alcoholic beverage service that cannot be reasonably provided by University Dining Services, will consideration be given to extend our First Right of Refusal.
In some instances, a client may not want to utilize the services available even though they can be reasonably provided by University Dining Services. In those circumstances, UDS will negotiate a Lost Revenue Fee prior to extending a First Right of Refusal. Consideration will be given on a case by case basis. University Dining Services will extend a First Right of Refusal only under the following circumstances:
University Dining Services reserves the right to assist in the selection of specific outside vendors to protect existing University food contracts with our third party vendors. In very specific instances (major concert), a client may request that University Dining Services grant a Right of First Refusal allowing an outside vendor to provide food service on campus. In such cases, a flat Lost Revenue Fee will be negotiated and paid to University Dining Services. Specific policies and regulations must be followed and University Dining Services reserves the right to determine what circumstances fall into this category. Any food or beverage service provided by a private company must meet all applicable federal, state and local health codes pertaining to the service of food and beverages for public consumption. University Dining Services will provide a signed First Right of Refusal Form when it exercises its First Right of Refusal.
THIS POLICY APPLIES TO CAMPUS COMMUNITY MEMBERS WHO WISH TO SERVE DONATED FOOD OR BEVERAGE ON THE UM CAMPUS
The University of Montana retains the sole right to provide all food and beverage service on campus. Any University event offering donated food or beverages, including alcohol, must be planned in conjunction with University Catering Services and is considered a UM catered event. All donated food or beverage must meet all applicable federal, state, and local codes pertaining to the service of food and beverage for public consumption.
If you plan to serve donated food or beverages, the product must be provided from a licensed vendor approved by the City/County Health Dept. The licensed vendor must provide the donated food or beverage without any charge to meet the definition of "donated". The host of the event or client must provide to University Catering Services, on the Donated Food Form, documentation listing the donated product(s) from the licensed vendor. The client is also responsible for delivery of donated products.
University Catering Services will prominently display a sign, to be provided by the host/client, listing the donated products and identifying who donated them.
University Catering Services incurs costs associated with handling donated food and will charge the client only those costs associated with providing the services required. The cost of preparing and serving donated products will be negotiated in advance. A variety of linens, paper or china service and other food service equipment can be rented at competitive rates from University Catering Services for your event.
THIS POLICY APPLIES TO ANY GROUP WISHING TO USE A CAMPUS FACILITY AND INTENDING TO SERVE FOOD FOR THEIR FUNDRAISING EVENT.
In specific instances, a client may request that University Dining Services grant a Right of First Refusal allowing an outside entity to provide food service on campus or serve donated food or alcohol. Specific policies and regulations apply (both The University of Montana and Missoula City County Health Department) and must be followed to limit University liability. Consideration will be given on a case-by-case basis. In some cases, a flat Lost Revenue Fee will be levied by University Dining Services. In all cases, University Dining Services will provide a signed First Right of Refusal Form when it exercises its First Right of Refusal.University Dining Services recommends to the University President, which circumstances and/or events fall into this category. The University President renders final approval.
If granted a First Right of Refusal, the client must do the following:
Groups serving food and charging a fee for an event must apply for and receive a Non Profit Organization Temporary Food Service Establishment permit from the Missoula City County Health Department two weeks prior to the event. The event must be registered with the Manager of Catering Services and the manager responsible for the building or facility where the event will be held. All events are subject to inspection by the Missoula City County Health Department and/or the UM Department of Environmental Health and Occupational Safety.
SPONSOR MUST BE A UNIVERSITY NON-PROFIT OR AN ASUM RECOGNIZED GROUP
All bake sales must be scheduled through the Event Planning Office located in the University Center (406) 243-4114. The sponsor must complete a "Request for Bake Sale Waiver Non-Profit Organization Temporary Food Service Establishment" form available from the Missoula City-County Health Department and submit the completed form to the Event Planning Office before the event can be scheduled.
Food for public consumption must meet all Missoula City-County Health Department requirements.
All displayed baked food items must be either individually pre-wrapped with clear plastic or covered throughout the bake sale. Tongs, plastic gloves, or other appropriate barrier must be used to dispense food.
Approved bake sale items include cookies; cakes, breads, fruit pies, and pastries that are not filled with dairy products and that do not require refrigeration.
The sale of ANY potentially hazardous food is prohibited at bake sales. Potentially hazardous foods include pie with dairy products or eggs, such as pumpkin or lemon meringue pies, cheesecakes, meat-filled pastries or non-dairy cream fillings and high protein foods.
Sandwiches of any kind are prohibited.
SPONSOR MUST BE A UNIVERSITY AFFILIATED GROUP SUCH AS STUDENTS, FACULTY OR STAFF.
Potlucks are for social gatherings and not for fundraising purposes. Potluck participants must not be charged a fee of any sort for entry to the event. If you intend to charge a fee, please refer to the Fundraiser section outlined above.
Potlucks held in the University Center must be scheduled through the Event Planning Office.
Potlucks may not be held in areas accessible to the public and must be confined to a specific area for invited guests only.
Participation must be restricted to members, spouses, families and/or guests of The University of Montana affiliated group.
Alcoholic beverages are prohibited at all potlucks.
Participants may furnish their own service ware (i.e., plates, silverware, utensils, paper goods, cups, napkins, etc.), or rent or purchase service ware from University Catering Services at a competitive price. Please call the Catering Office (406) 243-4899 for details and availability.
Sponsoring groups may not advertise the potluck publicly.
Sponsor is responsible for the safety and wholesomeness of all food served; refer to the "Guidelines for a Safe Event Involving Food" published by the Missoula City/County Health Department (available separately).
EVENTS THAT ARE PLANNED IN COOPERATION WITH THE COMMUNITY, PRIVATE SECTOR, AND/OR CHAMBER OF COMMERCE WHEN IT IS MUTUALLY BENEFICIAL FOR ALL PARTIES TO USE UNIVERSITY CATERING SERVICES
Must meet one of the following criteria:
An academic or campus-related event sponsored by a University department, ASUM, ASUM registered group, or an affiliate of the University including UM Foundation, Grizzly Athletic Association, Heart Institute, etc.; or,