It is not uncommon for a small number of no shows to occur due to someone not canceling their housing prior to the semester starting. A semester audit is completed during the first two weeks of the semester to determine what spaces are available due to late cancellations or no shows.
If you do not have a roommate after all students are moved out of interim* rooms or if your roommate moves out during the semester, you will receive a three options letter. This letter will give you three options to decide from:
- Option 1: You can keep the as a double as a single. There is an additional charge to keep the room as a single. The additional daily charge will be prorated from the time your roommate moved out or was determined to be a no show. The semesterly rate for a double as a single can be found on the rates page.
- Option 2: If you have a friend that would like to be your roommate, they can move into your room once approved by Residence Life.
- Option 3: If you want a roommate, but do not know anyone needing a roommate, the Residence Life Office will find you a roommate. The Residence Life Office will try to find someone to move into your current room based off waitlists of students wanting to move into your hall. If no one is available from the waitlist and the only option is someone else that also chose option 3, the person that submitted their housing application first will determine who will move.
The three options letter is time sensitive as you will only have two days from the time it is sent to choose an option. The decision form included with the options letter must be completed and returned to the hall desk. If you do not return the completed form by the deadline, you will default to option 1 and be charged for a double as a single. If you later decide to choose option 2 or 3, you will be charged the prorated double as single rate until your new roommate has completed their move. If you choose option 2 or 3 by the deadline and later decide to keep the room as a single, you will be charged the prorated amount from the time of your original roommate's move out date.
Once a decision is made, all moves must be completed within 48 hours of checking out the temporary key to the new room. If the official checkout is not completed within 48 hours, the resident moving will be charged the daily prorated amount for both rooms until the checkout is completed by an RA.
If your roommate moves out at the end of fall semester, the space will be used for new incoming students for spring semester. If you still do not have a roommate after the spring semester audit, you will be sent a three options letter.
*-Generally, a small number of students are placed into interim housing which is temporary overflow housing used at the beginning of the semester. These interim students are placed into permanent rooms that were determined to be open after the semester audit.