The purpose of our attendance policy is to emphasize how critically important our student employees are to the daily success of the services we provide to our campus.  UDS has a core group of full-time staff and we rely on our large numbers of student employees to perform essential duties in each of our restaurants.  It is extremely important that you show up to work your scheduled shifts.  This section of the manual discusses attendance related requirements.
UDS student employees are required to:
• Arrive for work on time and report to your work site properly uniformed as scheduled.
• Clock in and out correctly at the scheduled times, including the beginning and end of scheduled shifts and each meal period.  In all cases, student employees must be clocked out for meals provided by UDS.
• Work all scheduled shifts.
If for any reason you are unable to work as scheduled, you are required to personally call your immediate supervisor at least four (4) hours before your scheduled shift. 

Missed Punches
The only way to guarantee that you will be accurately paid for the hours you work is to make certain that you clock in and out properly for all shifts.  Failure to properly clock-in and out causes excessive paperwork, time delays, may delay your pay for hours worked, and may cause disciplinary action.

Absenteeism
Unexcused Absences:
Missing a shift without prior management authorization is considered an unexcused absence.  Employees are subject to disciplinary action up to and including termination after one (1) unexcused absence.  The following are considered unexcused absences:
• No call, no show.
• Failure to attend a mandatory meeting.
No call / no show offenses are very detrimental to UDS operations.  This type of absence adversely affects guest service, and your co-workers will be required to carry your workload along with their own. 
You are responsible for finding a substitute if you are unable to work for any reason.  Check with your manager or supervisor for directions on use of the sub board.  Ask them for important phone numbers for your unit.

Excused Absences: 
Any time you cannot work a shift and you follow the proper procedures for calling in and finding a substitute, your absence will be considered an excused absence.  The following are examples of excused absences:
• Calling in sick at least four hours in advance and finding a substitute.
• Missing work without finding a substitute after being excused from your shift by a manager upon consideration of your situation.
• A doctor’s release may be required if repeated absences occur, and is required for students missing five or more days of work.

Planned Substitutions:
A planned substitution occurs when an absence is planned at least 24 hours in advance.  In this case, you are responsible for posting a sub slip on the substitution board in your unit.  Check the board regularly to see if anyone has signed up to work your shift.  If someone has signed up to sub for you, inform your supervisor as to who it is and what shift they will be covering.  Following this line of communication will eliminate confusion about who is working and when.  If no one has signed up to work your shift, contact your manager at least 4 hours prior to that shift.  The manager will instruct you on how to handle  the situation at that time.  The following are examples of planned substitutions:
• Going out of town.
• Attending a class related event or field trip.

Short Notice Substitutions:
A short notice substitution occurs when an absence is planned with less than 24 hours notice.  It is your responsibility to obtain a list of approved substitutes and contact individuals on it to find someone to cover your shift.  If you find a sub, inform your supervisor as to who it is and what shift they will be covering.  If you do not find a sub prior to your scheduled shift, you must show up for your shift. 

Excessive Substitutions:
Excessive substitutions or absenteeism will result in a reduction of your scheduled hours. This may also affect your opportunity for rehire, and may result in disciplinary action.  UDS reserves the right to consider extenuating circumstances in any given situation.